20th biennial congress – In-person – 8-10 Sep, 2022 Cambridge, UK

Below you will find a list of frequently asked questions organised by type. If you cannot find the information you require on our website, please contact us at epa2022@psychepi.org

Last updated: 13 Jul 2022

Planning your attendance FAQ

The Congress will take place between 8-10 September 2022 in Cambridge, UK. The congress venue is the West Road Concert Hall.

Doors open from 7:45am on Thursday 8 September, with the Opening Ceremony beginning at 8:45 in the Concert Hall. Please refer to the programme for full details.

Delegates should collect their Congress name badge, lanyard and printed programme from the Reception Desk on first arrival.  

Please inform us as soon as possible if you can no longer attend the Congress, by emailing epa2022@psychepi.org

You may transfer your ticket to another delegate if you can no longer attend, as detailed in our refund policy. If you are not able to attend the Congress for any reason, please make sure you have read our refund policy here.  

The Congress dinner will take place in Selwyn College Old Hall. We are recommending a smart-casual dress code for this event, so please avoid wearing shorts, t-shirts, trainers, flip-flops and so forth. 

Please check the printed programme for complete information about the Congress. If you still require help, please come to the Reception Desk where we will assist you with your enquiry.  

The congress will be a face-to-face meeting, and we will not offer an online or hybrid conference format.

We will be live streaming our Mental Health Question Time event for free to a global audience on Friday 9 September from 16:45 (BST).  

We are not streaming or recording any other Congress sessions. 

For full details about what you will need to enter the UK, please visit the UK Government website on Entering the UK for the most up-to-date information, including current requirements for COVID-19. 

We can issue delegates with an invitation letter from the congress if this is required for visa or other purposes. We can only issue invitation letters to registered delegates. If you require an invitation letter, please register for the congress first and request an invitation letter by contacting epa2022@psychepi.org

Registration & accommodation FAQ

Our registration system, Eventflo, accepts all major debit and credit cards including Visa, Mastercard and American Express. Eventflo uses Stripe, a secure credit card processing system to handle payments. You will also have the option to pay using Google Pay or Apple Pay during checkout. 

We can also arrange for bank transfer payments. If you require an invoice to be paid by bank transfer from a personal or institutional account, these details can be found during the registration process (and below). If you wish to pay by bank transfer, please proceed to registration. After booking your place, you can return to your Eventflo account where a downloadable invoice will be available. This will include our bank transfer details and can be used to arrange payment. We will send payment reminders to delegates on unpaid fees. Delegates who have registered but not paid before the end of the earlybird period will be charged the full standard rate (i.e. £100 more than the earlybird rate). Delegates who arrive onsite without a settled invoice will be charged the onsite registration fee (i.e. £200 more than the earlybird rate) and will be required to make payment onsite before entry to the congress.

BACS or Bank Transfer please send payment to :-

Bank: Barclays 
Account Name: Client EPA
Sort code: 20-17-35
Account No: 23241173
IBAN/SWIFT: GB21 BUKB 2017 3523 2411 73
BIC Code: BUKBGB22

We use Eventflo conference software to manage abstract submission and registration, as well as your in-conference experience. 

Delegates will be asked to create an Eventflo account the first time they use it. You can use this to manage your abstract submissions and registration. 

You can access our congress on Eventflo by clicking here.

You can also download the Eventflo app for Android or Apple devices by visiting the Google Play Store or Apple App Store, and searching for 'eventflo'

iPhone App

 

Android App

 

You can read about our refund policy here. We offer a partial refund before and including 30 June 2022, but no refunds after that point to ensure the viability of the congress. We allow name changes to paid places as detailed in our refund policy

Our accommodation offer at Selwyn College is in high demand and has now sold out. If you still require accommodation in Cambridge, we recommend you check our Eventflo site for any last minute availability, or visit the University Bed & Breakfast service for other options.  

No. Unfortunately we are unable to waive registration fees for delegates who are presenting as part of a delegate-led, themed symposium. All presenting delegates must complete registration and payment by 7 August 2022 (final deadline) to ensure their abstract is included in the final congress programme.   

Once you have paid for your registration, it may take a few days for this to show up as "PAID" on the Eventflo management system. Please check back a few days later.  

If your status is still showing as unpaid two weeks after payment, please contact us and we will investigate this issue. 

We use Eventflo conference software to manage abstract submission, registration and your in-conference experience. 

If you are having problems accessing the Eventflo abstract submission and registration portal, please visit our Eventflo page directly first to see if this resolves your issue. 

If you are still experiencing problems, please contact the congress organiser on epa2022@psychepi.org.

You can also download the Eventflo app for Android or Apple devices. Get this event information on your mobile by going to the appstore or google play and search for 'eventflo'

iPhone App

 

Android App

 

Abstract & presentation FAQ

Please see our latest presentation guidelines for the category of presentation you are in (symposia, oral presentation, rapid-fire or poster). 

Please remember to bring your presentation with you on a USB stick, and following the guidelines above on arrival. 

Our 20th Congress is an in-person only event. As such, any delegate offered an oral or poster presentation will be expected to present their work in person.

If you cannot attend the event at short notice due to COVID-19, travel disruption or other serious issues, we have issued contingency guidance in our presentation guidelines. These include pre-recording your presentation or transferring your registration and presentation to another nominated delegate. Delegates should also consult our Refund Policy in the event that they cannot attend. 

The deadline for abstract submission has now passed. Registration is open until the Congress. Please see our key dates page for full details.

For the purposes of submitting abstracts for consideration for the ECR Keynote Prize, Rapid-Fire Oral presentations or for the poster prize, we define an Early Career Researcher as a current student or a postdoctoral researcher within 5 years of completing their doctoral degree (from successful viva date). Proof of ECR status will be requested. 

Delegates should now have been notified about the outcome of the abstract submission process. Please contact us if you have not heard about your abstract. 

Health, Safety & Security FAQ

For full details about what you will need to enter the UK, please visit the UK Government website on Entering the UK for the most up-to-date information, including current requirements for COVID-19. 

Our main priority is the health and safety of all our delegates. We will therefore put in place several measures to reduce the risk of COVID-19 during the Congress. These include:

  • Request that all delegates are fully vaccinated*
  • Provide hand-sanitising stations throughout the congress venue & social spaces
  • Wipe down all presentation devices (laptops, keyboards, microphones, etc) at the end of each day
  • Require that any delegate who becomes unwell or tests positive for COVID-19 stay away from the Congress venue or other delegates. Should you experience symptoms of COVID-19 during the Congress, please also follow prevailing national guidance.  
  • Encourage delegates to wear face masks during congress sessions (unless presenting)
  • Have facilities to allow outdoor coffee breaks, lunch and drinks receptions (weather-permitting)
  • Follow the enhanced safety measures put in place by the congress venue

* Unless exempt

You can read more on Health, Safety & Security measures on our website.

You can read about our refund policy here. We offered a partial refund before and including 30 June 2022, but no refunds are possible after that point to ensure the viability of the congress. We allow name changes to paid places as detailed in our refund policy

The Congress will go ahead as a face-to-face meeting in Cambridge in September. The global and national situation with respect to COVID-19 is now very different to how it was in 2020, when we previously had to postpone the congress. We now have access to effective vaccinations, and restrictions on social mixing, large gatherings and international travel have been lifted. The latest strains of the virus also appears to be milder for many people. The Congress will also take place at the end of summer when rates of infection will be low and some outdoor social distancing can be maintained. 

We do not envisage any need to cancel or postpone the congress, but we will carefully monitor the situation in the run-up to the congress. We would only be required to cancel or postpone the congress in the event of national government restrictions on large gatherings or the free movement of people (i.e. lockdown measures). In the unlikely event of this happening, we will contact all delegates about their options if the congress needs to be postponed.      

All delegates will be required to wear their Congress lanyard and name badge while at the main Congress venue or on the grounds of Selwyn or Darwin College during our social programme.  These can be collected from our Reception Desk at the Congress venue on arrival. No admittance to our venues will be possible without your Congress lanyard & name badge.

Please note that while West Road Concert Hall will not be open to the public, neither the venue nor the Congress organisers shall be liable for any loss, damage or theft of personal belongings while onsite, or at any venue as part of the official Congress programme. Delegates are responsible for the safety of their own belongings at all times.  

You can read more on Health, Safety & Security measures on our website.

For lost property at West Road Concert Hall, please contact our Reception Desk. For lost property at either Selwyn or Darwin Colleges, please ask at their Porter’s Lodges. 

Other FAQ

If you are interested in sponsorship, please get in touch with us on epa2022@psychepi.org. We have a number of sponsorship packages available ranging from branding on our website to sponsor stands and displays at the congress.

We carefully consider all sponsorship requests to ensure they are relevant and complementary to the delegates of the EPA Section of Epidemiology & Social Psychiatry. 

The Congress is being organised by EPA Section of Epidemiology & Social Psychiatry. Professor James Kirkbride, UCL, London, UK, has agreed to be the Local Organising Host on behalf of the EPA Section.

The current Chair of the EPA Section is Professor Arnstein Mykletun, Norwegian Institute of Public Health, Oslo, Norway.

We have contracted Suzy Howes and Associates to provide professional conference organisation support for this meeting. 

For lost property at West Road Concert Hall, please contact our Reception Desk at the Congress venue. For lost property at either Selwyn or Darwin Colleges, please ask at their Porters' Lodges. 

Please note that while West Road Concert Hall will not be open to the public, neither the venues nor the Congress organisers shall be liable for any loss, damage or theft of personal belongings while onsite, or at any venue as part of the official Congress programme. Delegates are responsible for the safety of their own belongings at all times.  

For any other queries please contact us on epa2022@psychepi.org.